Event Planning in Times of Coronavirus

01/04/2022

You want to organize your event in Cologne, but are uncertain how things are working in times of coronavirus? We are aware of the fact that the COVID-19 pandemic holds a great deal of uncertainty for you in the course of your event planning and would like to provide you with the best possible support in this situation. Events in Cologne are subject to the Stipulations of the Federal State of North Rhine-Westphalia (only in German). On these pages, we summarize the regulations that apply to the event sector for you.  Event ...

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01/04/2022

You want to organize your event in Cologne, but are uncertain how things are working in times of coronavirus? We are aware of the fact that the COVID-19 pandemic holds a great deal of uncertainty for you in the course of your event planning and would like to provide you with the best possible support in this situation. Events in Cologne are subject to the Stipulations of the Federal State of North Rhine-Westphalia (only in German). On these pages, we summarize the regulations that apply to the event sector for you. 

Event planners and venues are no longer required to submit a hygiene and infection protection concept. Nevertheless, we strongly recommend to prepare such a concept in any case and offer support with our Coronavirus checklist, which can be downloaded for free. Have a look at our video and other examples of our Cologne-based partners for best-practice examples of how to safely plan and conduct your event in current times in Cologne.

Please note that:
The following information serves as a basis to support you in your event planning. We make no guarantee as to the completeness and currency of the information provided. As rules and regulations may change rapidly according to the current situation, we categorically recommend that you as an event planner establish contact with the responsible health authority with regard to the planned event at the earliest possible date. For the City of Cologne, you should contact:

Gesundheitsamt Stadt Köln (City of Cologne health authority)
Neumarkt 15-21
50667 Köln
Tel.: +49 (0)221/221-33500
E-mail: gesundheitsamt@stadt-koeln.de

 

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FAQs - Frequently asked questions

Can your planned event in Cologne take place despite the coronavirus pandemic?

Please note:

Events are possible again under consideration of the currently valid rules.

Currently applicable regulations for event planners in times of Coronavirus can be found here.

 

Do I have to write a hygiene and infection prevention concept for my event in Cologne?

Event planners and venues are no longer required to submit a hygiene and infection protection concept. Nevertheless, even if the presentation of such a concept to the responsible authorities is not mandatory, we recommend it in any case to provide for the maximum safety of your event participants. The Cologne Convention Bureau supports event planners in Cologne in developing a suitable concept by providing a checklist of the minimum information required in such a concept.

Do you need approval for events in Cologne?

It is not necessary any more to submit a hygiene and infection prevention concept to the responsible health authorities in Cologne prior to your event. Please continue to monitor the pandemic situation in order to be prepared for the sudden change of applicable regulations.

Is there an obligation to wear a face mask at conventions?

Wearing face masks at events is no longer officially required. Nevertheless, event planners may decide to implement such an obligation at their event in order to reduce the risks of infection.

How do I pay attention to the provisions for special infection hygiene in the visitor management?

The infection hygiene can be maintained in visitor management by measures such as those following: Non-contact entry management, non-contact payment, staggered admission and central visitor registration.

What does 2G+ mean regarding the admission to events, etc.?

If events are accessible to participants based on their 2G+ status, this means that participants must additionally present a current negative test result in addition to their status of recovery or complete vaccination upon admission. A maximum 24-hour-old rapid test or a self-test under supervision is possible. This obligation to present a negative test result does not apply to persons who have an effective booster vaccination or have proof of recovery from a COVID infection no older than three months as well as proof of full immunization before the infection.

Do virtual events take place in Cologne?

Yes, virtual or hybrid events are increasingly conducted in Cologne during the coronavirus pandemic as they offer better possibilities for personal distancing. They will, however, also be part of the event and meeting market in the time after the pandemic. At its “Event planning Coronavirus” site, the Cologne Convention Bureau informs its customers about the currently applicable regulations.