What must be Observed for a Planned Event in Cologne?

[Valid from 12/07/21]

In addition to the normal event planning, suitable precautions are required for every event at the moment, in order to reduce the risk of infection as far as possible. Find out here what needs to be considered before, during and after holding an event in Cologne.

Before holding an event in Cologne

  • Check which entry regulations are in place for your event:
    • Admission only with a 3G-status to trade fairs and congresses closed to the public as well as to events, if only employees of companies and enterprises participate and if they are carried out in compliance with the infection control regulations under labor law.
    • Admission only with a 2G-status to trade fairs and congresses open to the public as well as public events.
    • Attention: Immunization and testing checks must always be carried out upon entry. Alternative controls only within the facilities or during the offer may be permissible on the basis of a documented and verifiable control concept.
  • Check whether capacity limitations apply to your event: 
    • If the number of participants exceeds 1,000, the capacity of the location may only be used to 50 per cent of its capacity.
    • For the number of participants exceeding 1,000, the additional capacity utilization may not exceed 30 per cent of the regular maximum capacity.
    • Taking this capacity limitation into account, a maximum of 5,000 indoor spectators and 15,000 outdoor spectators are generally permitted.
  • Check the applicable regulations for entering Germany:
    • Information on the currently applicable regulations governing entry to Germany from your country can be found on the website of the German Foreign Office (Auswärtiges Amt) or at the foreign ministry responsible for your participants.
    • Within Germany, your safe journey to and in Cologne is ensured by strict hygiene and protective measures on the German railways (Deutsche Bahn), the Cologne municipal transport system (Kölner Verkehrs-Betriebe — KVB, DE) and at the Cologne-Bonn Airport.
    • Find out whether the vaccination status of your event participants will be accepted in Germany. You can find more information on vaccines that are licensed in Germany on the website of the Paul-Ehrlich-Institut.
  • Check whether a hygiene and infection prevention concept is necessary for your event. Indoor events without fixed seating plans with more than 100 participants need to submit a hygiene and infection protection concept. This concept should address the implementation of the CoronaSchVO (mask requirement, checking immunization status, etc.).
    • Even in cases where such a concept is not explicitly called for, we recommend that you prepare it in order to be prepared for unforeseen developments of the pandemic and to maintain the maximum safety of your visitors. Your respective venue operator and our Coronavirus checklist can help you in this process.
      • Our recommendation: Do inform visitors to your event in advance about your hygiene and infection prevention regulations (e.g. via congress website).
  • See to it that your event is adequately insured. We would advise that in the contract you agree with your insurer to what extent new Corona-related bans can be considered unforeseeable or to what extent force majeure can be invoked.

 

During the event

  • As an event planner, we recommend that you contractually agree with the person running the location who is responsible for the implementation of the hygiene and infection protection concept.
    • Communicate your rules and regulations for the right behaviour to prevent infection with the help of simply understandable information boards.
    • Check the implementation of and adherence to these rules regularly.
    • Should the hospitalization incidence rate exceed 3, make sure to check that participants are only granted access upon presenting proof of immunization together with proof of ID. 

 

Several other aspects are part of a hygiene and infection prevention concept for your event. Click here to get more information on such a concept.